How you can be more productive
If you want to work more productively you need to recognise what you’re good at and what someone else could do better and more effectively than you.
You might think that you don’t have anyone else to delegate to or you can’t afford to employ someone else but think again. If someone else can do the task quicker and cheaper than you, you shouldn’t be wasting your time doing it.
Your time is far better spent on tasks that are your core skill or that only you can do and that you get paid for.
These days it’s even easier with virtual, flexi-time and part time working.
Delegate the right tasks, at the right time to the right people.
– when you’re not the best person for the job.
– tasks that someone else can do faster, better and more cheaply than you.
– tasks you don’t like doing or aren’t your main skill set.
– routine tasks – enabling you to do more complex or important tasks.
– jobs for which you’re overqualified. If you’re a highly paid legal adviser why would you spend your time answering the phone, doing admin rather than doing your job.
– any tasks for projects for which you need specialist advice – you’ll save time and money if you get someone with the skills to do the job in the first place.
You’ll take longer to do a task when it’s not your area of expertise.
– A book-keeper to keep your accounts up to date.
– A virtual assistant to deal with paperwork, invoicing or emails.
– An admin person to help with filing and data entry.
– IT support to deal with technical issues.
– Web designer to update your website.
Double the output – when you delegate a task – someone else can be working on your workload while you get on with something else.
This doesn’t just apply to the work environment – you might feel you don’t have time to do everything at home but you can delegate and outsource your tasks there too.
– Cleaning and simple household chores.
– Gardening – whether it’s mowing the lawn once a week or a real clear out
– DIY tasks – the one’s you always put off.
– Cooking – stock up the freezer.
– Travel and holiday research and bookings
How much time do you spend researching your next holiday, making travel arrangements, comparing prices for insurance or products you want to buy, even trying to find out the latest solutions and fixes for computer or IT problems.
Save time and outsource these tasks. There are companies like Sooqini and PeoplePerHour you can outsource one-off and regular tasks for a lot less than your hourly rate.
Know what your time is worth – what’s the hourly rate you charge for your work or that you get paid?
If you don’t know your hourly rate, here’s a quick way to work it out:
How to calculate your hourly rate:
Your Annual salary/income
Weekly rate (Annual salary / no. of working weeks – 47
Hourly rate (Weekly rate / no. of working hours – 35
Your REAL hourly rate
Annual holiday (days + 8 Bank Holidays)
Total Working days (260 – holidays)
Average working week (days)
Average working week (hours)
Unbillable hours in a week:
• Admin time (paperwork, emails, accounts)?
• Marketing time (networking, calls, online etc.)?
• Selling products
• Travel time
• Sick days (you/family)
Billable hours in a week
(Client meetings, case work, planning, preparation, follow-up, research etc.)
Annual income / billable hours
Actual hourly rate